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Access to Clinical Systems

Information technology (IT) services include support for procurement of computers, telephones and related devices, as well as help support.

In order to access IT services, you’ll need a network account. Your supervisor will need to submit the request on your behalf.

All PHSA staff and trainees must complete an online privacy and confidentiality course before they can be granted network access. Training is offered on PHSA’s Learning Hub. For any questions or concerns regarding the online privacy training, contact the Learning Hub team.

Network access

Depending on your location and the type of research you are conducting, you may require access to your local research network and/or the PHSA network.

Here is a summary of what you can access on each network:

Research networks

There are dedicated research networks operating at the BC Cancer Research Centre, the Genome Sciences Centre and the BC Children's Hospital Research Institute. If you are working in one of these locations, the local research network will be your default network. 

Each of the three research IT networks is designed and operated to support research and academic activity. They work with the University of British Columbia, BCNET and Canarie (Canadian Network for the Advancement of Research, Industry and Education), providing high throughput access to academic and national research resources. 

Research networks are managed by their onsite research IT department and all support related to this network is provided by this department, including procurement, helpdesk, email, software and hardware. 

To request access to the BC Cancer-CRC network, have your supervisor complete and submit the New CRC User Account Request Form (password-protected). For the BC Cancer-GSC network, have your supervisor contact GSC IT. Access to the BC Children's Hospital Research Institute network can be requested through their IM/IT Support page

PHSA network

The PHSA network can be accessed instead of, or in addition to, a local research network. 

PHSA’s clinical IT network is designed and operated to support patient care activities. All clinical health information systems at BC Women's, BC Children’s Hospital, and BC Cancer reside on this network. Internal and external access for research purposes may be limited due to the confidential clinical data housed here.

PHSA policies and procedures apply to researchers using the PHSA network. All IT support is handled through the consolidated IM/IT helpdesk, including pre-approval for custom (non-standard) software or devices to be connected to the network. 

For access to this network, have your supervisor submit an e-form via PHSA’s Service Catalogue (password-protected site).

Remote access to PHSA network

PHSA’s Citrix environment provides remote access to your desktop’s programs and files. If you're working on a research network (wireless/wired), you can access Citrix directly by visiting the Citrix Remote Access Portal and logging in.

If you're accessing the PHSA network externally, such as from UBC or your home, you will need to use https://apps.phsa.ca. You’ll also require a Security Token, which must be purchased through by submitting a Remote Access request to PHSA IM/IT through its Service Catalogue

IT procurement

Your research may require the use of specialized computer hardware, software, telephone equipment or related devices that are not regular PHSA-supported items. IT devices needed for research purposes may be acquired outside of standard PHSA policy when:

  • the devices are permitted within the terms of reference of research projects; and
  • the devices are paid for through research (funds 6 and 7) or special purpose funds (fund 8); and
  • the devices are solely accessing BC Cancer, Genome Sciences Centre or Child & Family Research Institute local area research networks.

Terms of your award will be attached to the award document or incorporated by reference to policy, usually found online. Make sure you read and understand the terms before purchasing any research-related IT devices.

The procurement process will vary depending on the network you will be using:

For IT and telephone devices which are to be connected to, or installed on, a dedicated research network located at the BC Cancer - Cancer Research Centre, the BC Cancer - Genome Sciences Centre or the BC Children's Hospital Research Institute (https://support.bcchr.ca), you need to coordinate the procurement and setup of IT devices through that site's research IT department.

 

If IT devices are to be connected to, or installed on, the PHSA network, you will need to coordinate the procurement of IT devices through PDHIS's Service Catalogue.


Alternatively, if you would like to connect to the PHSA Network with a device not procured through the PDHIS Service Catalogue, this would be deemed a non-standard request. You will need to submit an I-PASS request through the PDHIS Self Service portal.

All equipment/software/devices purchased using Fund 6 or 7 funds require prior approval by the Research Institute’s research IT department, even if they are not attached to any network or are using a different network such as UBC.

 

Research IT services

To support individual research projects or grants, some research IT departments offer research-specific technology services such as:

  • Pre/post award consultation
  • Data Management services
  • Research data storage and collaboration tools
  • High performance computing
Consult with your research IT department to discuss what services may be available to you.  

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